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SCA Entry Preparation
There are two ways to enter: standard mail and on-line using the Summit Store/Upload.
 ENTERING VIA STANDARD MAIL
For all mailed submissions, securely attach a completed Entry Tag to the front of mounted entries and the back of unmounted entries. Itemize all entries on Entry Form and include itwith items being shipped. If more than one Entry Form is needed, staple them to the first page. Attach an Entry Tag to each piece of a campaign entry, listing the campaign's title, and label 1 of 3; 2 of 3; etc. List campaign entries only once on Entry Form.
 Entry Tags  Entry Form
 Print Entry Preparation:
Two-sided items, such as Brochures and Annual Reports, should be unmounted for ease of handling, with Entry Tag on back.
Mount Single-sided items such as Print Advertising, Logos, Stationery, etc. on single-weight black mat board with a 1" border. Attach an Entry Tag to front lower right corner.
Logos - Please indicate name of the organization and type of product/service using no more than a six-word description (i.e. XYZ Company - Computer networking).
Print Campaigns needing more than one board should be securely fastened or hinged accordion style (z-fold with black tape binding) or stacked and securely clipped or banded together.
Submit Posters mounted with Entry Tag on front of board or rolled with Entry Tag on back (be sure tag can be seen when in rolled form). Submit a mounted 8x10 color photo or quality color copy for oversized entries such as displays, promotions, special events, outdoor boards and transit cards. Please mount on appropriate-size black mounting board and attach Entry Tag to front.
 Television/Radio Entry Preparation:
Submit electronic entries in one of two ways: Mail courier or Internet upload. To upload files, visit the Summit On-line Store.
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Television
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 Submit one spot per CD or DVD unless campaign. Name files same as Entry Title on Entry Form. Format entries as executable Windows Media files, Quicktime or MPEG video files. Attach an Entry Tag to the sleeve/jewel case. |
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Radio
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Submit one radio spot per CD except campaign entries; mp3 or wav file format. Attach an Entry Tag to the sleeve/jewel case. |
 Video/Non-Broadcast/Film Entry Preparation:
Submit DVD or VHS cassette and attach an Entry Tag to protective sleeve. When entering a Video in two or more categories, attach additional Entry Tags to the entry. Entry fee is reduced to $45 for second or third submission of same video.
 Website and Emerging Media Entry Preparation:
Submit screen shot and URL of Website entries and attach an Entry Tag. For E-Mail, and other Emerging Media entries, submit on CD-ROM and attach Entry Tag to the sleeve. When entering the same Website in two or more categories, include an additional Entry Tag on the screenshot. Entry fee is reduced to $45 for second or third submission of same website.
 Interactive Multimedia Entry Preparation:
Submit DVD, CD-ROM or URL entries with Entry Tag attached to the front of sleeve, case or sheet. Please specify if Macintosh® or Windows® version on label. When entering one Interactive Multimedia entry in two or more categories, tape an additional Entry Tag to the submission. Entry fee is reduced to $45 for second or third submission of same entry.
 Multi-submission Discount - TV, Radio, Videos, Websites, Interactive Media:
For TV, Radio, Videos, Websites and Interactive Media, when entering the same entry in two or more categories, the first submission is $85 and the second or third submission of the same creative is $45.
 Integrated/Mixed Media Advertising Campaigns Preparation:
All components of an Advertising Campaign or Mixed Media entry must be enclosed in a large envelope or container that allows all pieces to remain together. Attach an Entry Tag to each enclosed piece specifying the total number enclosed PLUS attach an Entry Tag to the outside of the envelope with the total number of items enclosed.
 Public Relations Programs Entry Preparation:
Submit a two-page summary with supporting documentation. Include situation analysis, research findings, execution strategy and evaluation.
 ENTERING ON-LINE
Go to the on-line Summit Store and shop for categories that correspond with your submissions. When finished adding all submissions, select Checkout. After providing address and payment information, and before final confirmation, you will have the opportunity to upload files. Once finished uploading, Bind files and then select Confirm Order. When done, you will receive an order confirmation e-mail. For projects being mailed, attach an Entry Tag, enclose a copy of e-mail confirmation and send to the SIA receiving address.
 Uploaded Entries
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Television
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Quicktime or Windows Media file (approx. 640 x 480; keep under 8 megs). |
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Radio
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Radio - .wav or mp3 file |
Print Items (ads, logos, newspaper, etc.) - Save as a flattened .pdf or .jpg (keep under 8 megs; under 5 is preferable). Logos - Please indicate, below the logo, the name of the organization and type of product/service using no more than a six-word description (i.e. XYZ Company - Computer networking).
Special note regarding uploading print creative samples.
Print items are judged on location at the Summit Creative Award Design Show. Judges evaluate print in person, wereas most Interactive, Video and Broadcast is judged remotely. This being the case, smaller (8.5x11) one-sided print items work very nicely if they are upload (logos, ads, flyers, etc.) as compared to two-sided (direct mail), larger (posters), or 3-dimensional items (packaging). We recommend these entries be mailed.
We print uploaded creative samples using high-end, 1200x2400 dpi printers on 8.5x11, 32lb wausau 98 bright stock w/o mounting. If your submission will lose its impact with the judges under these specifications, we suggest you mail your creative sample. Giving the judges the opportunity to pick-up, touch and read can make all the difference with some creative and not all affect others. This being the case, judges do try to give the benefit of the doubt to uploaded entries because many entrants are from overseas and smaller firms where shipping can be a financial burden.
Web - Submit URL in URL field.
Video - Video entries should either be mailed due to upload bandwidth constraints or uploaded to YouTube or other host.
Interactive Multimedia – IM entries should be mailed due to their interactive nature (CD/DVD) however, if online provide URL
Integrated/Mixed Media Advertising Campaigns Preparation: Upload each file, one at at time, in formats as indicated above.
Public Relations Programs Entry Preparation:
Submit a two-page summary with supporting documentation. Include situation analysis, research findings, execution strategy and evaluation. Most PR Programs are mailed.
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